software

New dashboard clearer, more useful

November, 2016

We have refreshed our dashboard, giving you a better looking, more functional, clearer view of all your roster information.

The new version supports all screen sizes too, so you can stay on track from anywhere and any device.

So, what’s new? Well, we have new ‘view modes’ so you can look at your rosters as tiles or lists and then dive into the financial side.

Tile view (replaces ‘Simple View’):

picture1

List view (replaces ‘Advanced View’):

picture2

Financial view (replaces ‘Detailed Financials’):

picture3

GET TO KNOW THE NEW DASHBOARD – here’s what’s changed;

picture4 picture5

Key Feature Notes
A Week Navigation
B Tile and List view modes
C Roster Navigation
D Roster Actions The new dashboard has these in the header “Cog” dropdown menu and also in the footer “More” dropdown menu
E Cost vs Revenue chart
F Revenue
G Employee Pay Costs
H Cost Budget
I Complete / Pending Flag
J Edit Roster
K Roster Employees/Hours
L Roster Status
M Financial View
N Unpublished Changes Warning

Another way to budget – introducing ‘maximum hours’

October, 2016

We have added another feature to our software – a ‘maximum hours’ function that lets you set limits for a roster and make sure employees are not over-worked.

Previously, customers have only been able to create rosters based on costs. Now, maximum hours can be entered for both rosters and employees. Alerts will pop up when you have gone over your hours, but won’t restrict what you can do.

This means you’ll be able to see your budget and stick to it, without knowing the pay rates/costs of each staff member. But if you want to, then you can also add in the expected and actual revenue to compare against the hours – just to make budgeting a little easier.

Users who have the permission to edit financial information will be able to enter the maximum weekly hours for employees. This new field can be found on the General tab when editing the Pay and Cost panel of an employee. Once entered, the maximum hours will show against the employee in the roster designer. A warning will be displayed if a person is rostered for more hours than their maximum.

Users who have the permission to edit rosters and roles will be able to enter the maximum weekly hours for rosters. This new field can be found in the Edit window of a roster. Once entered, the maximum hours will show in the footer of the roster designer. A warning will also be displayed if the total rostered hours exceeds the maximum.

You can enter maximum weekly hours for each roster:

roster

You can also add maximum weekly hours for each employee:

employee

An alert will pop up in the roster designer when you have exceeded your roster’s maximum hours. To switch between hours and costs in the pie chart in the bottom right corner, click on ‘By Hours’ or ‘By Costs’.

designer

 

The importance of seamless payroll integration

May, 2016

The importance of effective payroll integration Finding the right rostering software is not an easy task. Every business has its own set of integration requirements, but there seems to be one recurring issue across all businesses we talk to.

Employee payroll can be a time-consuming task.

It takes time and resources, often costing you significant amounts of money if done wrong. It can often slow a business down. The right rostering software can help you eliminate the pain associated with employee payroll.

Rostering in the hospitality and retail industries is dynamic. Shifts can change as well as the location and total number of employees required. Dynamic rostering requires software that can easily plug into your payroll so you don’t have to worry about any inaccuracies.

Simple payroll integration is imperative to the smooth running of your business. goRoster will let you export roster information directly to your chosen payroll software with the simple click of a button, alternatively you can export to Excel if you wish to dive deeper into further analysis.

goRoster integrates with Ace Payroll, MYOB, iPayroll, IMS, SmoothPay and Rocket Payroll. Manage your employee profiles more easily and process payroll with goRoster’s ability to send through all the information required for a seamless pay run.

goroster-logos

Payroll doesn’t have to be a time consuming nightmare. Save time and money by investing in seamless payroll integration.

Watch this space. We have more exciting integrations coming your way in the next few months!

Still using Excel for your staff rosters?

February, 2016

Still using Excel for your staff rosters?

Spreadsheets are the go-to problem solver for many businesses and can be great for many simple tasks such as cashflow projections, asset lists and purchase orders.

However while it may be an quick and easy fix, in many situations a spreadsheet just doesn’t measure up.  This is especially true when performing business critical tasks such as managing your financial and operational data and when you need multiple users to collaborate on a multi-step process.

This includes your staff rosters!

Many hospitality and retail businesses now realise the important role efficient staff rostering plays in their overall success. Using more effective methods of creating and sharing rosters enables businesses to be more efficient, provide their staff with better information and gain valuable insights into their operating performance.

Here’s a number of reasons why it’s time to move away from Excel.

Spreadsheets don’t support a collaborative workflow

Excel spreadsheets (and even cloud spreadsheet programmes like Google Sheets) can get messy when several contributors are involved and issues can arise such as multiple copies of the same file, security and privacy of information and ensuring a repeated workflow from one user to the next.

Contrast this with the built-in collaborative features of modern cloud based technologies permits interaction from all employees within a defined workflow and streamlines the process from start to finish/

Potential for human error

Here’s a hypothetical situation; Angela from accounts has spent Monday morning setting up a great spreadsheet, formulas and all – only to find the following morning that Jack, the Duty Manager from the previous evening, accidentally deleted one of the her formulas and all the figures for the day are now wrong and staff start turning up for the wrong shifts (or worse, not turning up at all!).

Too much human interaction can lead to increases in potential for error. Spreadsheets place too much dependency on the user’s skill and accuracy.

Record keeping

Whilst Excel does provide a form of record keeping, it isn’t as meticulous or robust as is necessary when attending to important management- or finance-related information.  Modern organisations need to ensure the correctness of all of their information and good change logs /  auditing processes form a part of this.

Visualisation of your data

live-costingWhose eyes don’t glaze over when presented with a multi-page spreadsheet full of tiny rows of numbers? While Excel does support custom charts these require high user skills to master and can be prone to error as well. Better visualisation of your data will lead to being able to make better, more informed decisions.

Tools that are built for a specific purpose will always out-do Excel in presenting relevant information in a useful and meaningful way.  Businesses should always be testing and measuring their key performance indicators and using the best possible tools to visualise that information.

SPECIAL OFFER

goRoster is a simple, easy to use and cost effective online solution which helps you spend less time on paperwork and more time on what’s really important to your business. If you’re ready to get off Excel spreadsheets, we have a special offer: Sign up for a full year’s subscription before March 15th and get two months free. PLUS we have our knowledgeable, friendly team of rostering experts who can help you get up and running quickly! Get started on your free, no obligation trial here.

4 Key Metrics For Successful Hospitality Businesses – Part 2

August, 2015

Metric #2 – TurnoverMetric #2 - Turnover

Part two in our series on Key metrics for successful Hospitality business: click here if you missed Part 1: Wage Cost.

Turnover – “The total gross sales for a given period”

Experienced Hospitality operators understand that the day to day turnover figure is extremely difficult to predict.

We’ve spoken with thousands of hospitality organisations over the years and have noticed that whilst many operators simply accept the fluctuations and simply try to be reactive to them, the more successful ventures understand that there are huge benefits to developing a discipline and strategy around estimating potential turnover.

When such a strategy is implemented, practiced repeatedly and adjusted accordingly, these businesses are in a great position to make truly educated guesses surrounding their future financial performance. There’s no doubt that this is a somewhat difficult practice to master, however our experience has shown us that the rewards are truly worth it.

Here are some things to consider when your hospitality business is considering its future turnover:

  •  Past performance – what do we normally turnover this time of year?
  • Trends – are we trending consistently up or down against the same period last year?
  • Local Events – what is happening at the local stadium?  And will the local team likely win that rugby game?
  • Changes in competition – are there new operators in our area competing with us?
  • What is the weather forecast – how much do we normally drop in turnover on a wet day to a sunny day?
  • Promotions – Are we offering a two for one deal tonight?
  • General economic conditions – are people feeling confident about spending money
  • Holidays – is there a public holiday?  Is there one coming up that people may save money for?
  • Pricing – has our pricing changed?

live-costingAs you can well imagine, this list can become very extensive.  It’s vital to understand that each individual location will have its own list of influencing factors.

So why not get started building your list?  Once mastered, your hospitality business can only benefit from it!

Employee rostering plays a crucial role in the success of any hospitality business. If you’re interested in more information about how the right tools can help determine your turnover – jump on over to the technology section of the blog.

Mobile Analytics
Back To Top